On The Day

‘Come & Sing’

You need a team who will:

Mark out seating areas for the various voices (S, A, T, B) act as stewards for singers (at rehearsal) and audience (evening)
Organise Box Office if tickets are sold at the door (more people make last-minute decisions these days)
Sell / distribute programmes (see section)
Give out and collect back borrowed music scores
Make tea for singers / musicians during rehearsal
Deal with refreshments in the interval or catering before / after
Man Hospice publicity / promotional goods / hospice Christmas card stall
Volunteers to take retiring collection (where allowed)

Do not undercharge for tickets - they should be costed realistically

For Other Events / Concerts

The rules are pretty similar. Good publicity is the key and getting supporters to make up parties a great help. It’s a fact of life that many of your audience will make up their minds on the day and the weather cannot always be predicted. You may have to put out chairs/tables – it is essential that you have a good, fit, team to both put out and put away!

To make the occasion even more memorable try:

A candle lighting ceremony to remember those who have received care from the Hospice
Celebrity guest(s) to host the evening and speak on behalf of the Hospice, making a plea at the end for the retiring collection
An introduction before the performance, outlining worldwide participation, possibly with a large world map to indicate vast scale of event.